Personnel management and administration
Human Talent
We manage the development, well-being, and professional growth of those who build our university community every day.
Human Talent Unit Procedures
Important
It is the responsibility of the staff who leave the institution, to generate the backups of their institutional email and the information stored on the Google/OneDrive platform, within 15 days of the notification of departure from the institution, otherwise the Institution disclaims all responsibility for loss of the information stored in their institutional account.
The outgoing public servant has the possibility of requesting the activation of institutional systems for a short period of time by sending an official letter addressed to the Director of Human Talent requesting access and sending it to the causuario@espe.edu.ec email.
Any request for information or resolution of doubts must be sent only to the email nomina@espe.edu.ec, uth-gestion@espe.edu.ec, in order to have the corresponding support.
Requirements to be submitted by Staff Departure
NOTE: Forthe dismissals before October 2022 of the Matrix, IASA and Languages staff, you must download the list of requirements indicated below, for further inquiries, send an email to uth-gestion@espe.edu.ec and nomina@espe.edu.ec.
Requirements Ancient (Check date on download button)
Requirements by Death
Provisions and information Important
Requirements for retirements of public services and workers
- Every public servant or worker, on a mandatory basis, must take retirement when he or she has reached 70 years of age.
- Public servants and workers who have reached the age of 60 and have made a minimum of 360 contributions may voluntarily take advantage of ordinary old-age retirement when they deem it appropriate until they reach the age of 70, when retirement is mandatory. In this case, you must submit the respective request, until April of the current year if you wish to leave in that year, the applications that are received from the month of April will be considered for the following fiscal year.
- Public servants and workers who have made 480 contributions, with no age limit, may voluntarily take advantage of ordinary retirement due to old age when they deem it appropriate until they reach the age of 70 when retirement is mandatory, within the aforementioned periods.
- In order to have adequate administrative and financial planning, the Human Talent Unit will summon those interested in taking voluntary retirement in the previous fiscal year.
Requirements to be submitted by Staff Departure
PAZ y SALVO (Departure of personnel)
It is important to emphasize that the Peace and Salvo document IS NOT AUTOMATIC, its completion depends on the outgoing server.
Follow-up Peace and Safe
Important
- Matrix: October 22, 2022
- Latacunga / Santo Domingo: June 01, 2024
- Salinas: October 01, 2025
Forms and provisions for the payment of overtime and overtime
In order to request the payment of overtime and overtime, only valid for LOSEP and CT personnel, the procedure must be as follows:
The Director of the requesting Unit will make a request addressed to the Administrative Vice-Rector’s Office, requesting authorization to work extra and/or extraordinary time, until the 20th day of the month prior to making said schedules, it is important to indicate the following enabling documents that will be attached to the application:
- A report of need signed by the Director of the requesting Unit, in which it is justified that the activities and/or work cannot be carried out during the ordinary working day, and the activities to be carried out are detailed.
- Planning of overtime and/or overtime, according to the format established by the UATH (Links on this page)
Formats UTH
Provisions and information Important
Affidavit
In reference to agreement No. 005-CG-2019 in which it is explained that all public servant personnel must make the electronic sworn statement of assets both at the time of entry, end and update.
The public servant is responsible for all the information recorded in the system; If it is incomplete or has errors, a new declaration may be made.
All servers must print and sign the Certificate of Granting of the Electronic Sworn Statement of Assets and submit to the Human Talent Unit for registration and verification, if there are errors in them, the Human Talent Unit will contact the declarant so that within eight days they can correct the errors found.
This sworn statement will be made periodically every two years
Below you can download a user manual to enter the system as well as an instruction issued by the Comptroller’s Office.
Integrated Health System Care Policies
The Integrated Health System of the University of the Armed Forces ESPE currently has the following medical services:
- General Medicine and Nursing Service
- Dentistry Service
- Clinical Laboratory Service
- Collection Service
- Physiotherapy Service
- Occupational Medicine
The purpose of the Integrated Health System S.I.S. is to provide care to the members of the University Community, with its priority being the STUDENTS, personnel of PUBLIC SERVANTS including TEACHERS.
Regarding the charge in the medical consultation, it is free, but the other medical services that the patient requires do have a cost.
Military personnel in active service, both managers and students who are in the institution, are charged for their care through the ISSFA System.
After priority attention, care is provided to ISSFA dependents, that is, relatives of military personnel (children and wives of military personnel in active and passive service). The collection of these patients who meet the requirements established by the ISSFA is made and collected through the ISSFA system.
And finally, attention is given to PRIVATE persons, who request any medical service, as long as there is the available personnel and the necessary supplies in each of the areas, this making the respective payment by the private patient
Public Servant Entry Requirements
In order to safeguard and maintain your personal document file, you must submit the requirements below.
The information to be submitted is shown in “Requirements” and there is also necessary documentation that can be found in the “Forms ” section.
Requirements WITH Relationship of dependency
This document has all the documentation and requirements that must be submitted to the Human Talent Unit in order to validate their entry into the institution.
Requirements WITHOUT Relationship of dependency
This document has all the documentation and requirements that must be submitted to the Human Talent Unit in order to validate their entry into the institution.
Formats
Here are the forms that must be submitted to the Human Talent Unit for the respective procedures.
Format for delivery of Scanned documentation (Can be submitted via email, flash, CD, etc.)
Provisions and information Important
Information Additional
The purpose of the ESPE Unemployment Fund is to improve the social protection of the Fund’s participants, through the granting of the unemployment benefits established in the Statute in a complementary and independent manner to that provided for by the Compulsory Social Security administered by the IESS; and the investment of the Fund’s resources under criteria of security, solvency, risk diversification, profitability and liquidity.
Title Loans
10,5%
Unsecured Loan 9% interest
Title Loan 10.5% interest
Health Loan 7% interest
Educational Loan 7% interest
25% Personal Input
Be part of the fund with a minimum contribution of $25.00 per month for new participants
- With better returns than private banks
- Its investments are fully guaranteed and controlled by the Superintendency of Banks
- Protect and increase your social security
Form for Update data
Form to increase the Personal Input
Documents Required for Entry of Military Personnel Systems
Requirement Prior entry
Considering that the University of the Armed Forces ESPE is regulated by different agencies, such as: CES, CACES, SENESCYT, Comptroller General of the State, Ministry of Labor, among others, in order to comply with all the rules and provisions that govern us; the Rector Edgar Pazmiño Orellana with Military Message No. 018-ESPE-d1-m-0128 has ordered that documentation specified in this link must be delivered every time passes and transfers of military personnel to this Institution of Higher Education occur.
For this, you must submit as an entry requirement all the information shown in “Requirements” in addition to attaching the documents and requirements that are in the “Formats” tab.
If you need more information on how to correctly deliver documents, you can contact the Military Human Talent Unit.
You can download the manual with detailed information on the processes to be followed in the following button:
Requirement for Income in systems for military personnel
All the documentation detailed in the following document must be submitted physically and digitally and sent to the Military Human Talent Unit.
In this button you will find the Excel format that contains the Resume format that must be filled out in its entirety for later submission.
Scan format (can be submitted via email, flash, cd, etc.)
NOTE: The download of the scan form has a compressed file in which the surnames and first names of the military man in question will be detailed, in addition to several folders which must be entered the scanned documents indicated there, only the folders must be filled which there is information and that will be attached to the physical file to be delivered.
Change Dedication regime
Base Legal and Regulatory
Processes and Instructions
Plans and Protocols Institutional
Below is the legalized and current protocol that guarantees an ecosystem to improve the quality of life based on comfortable work facilities that maintain an adequate organizational climate and non-discriminatory due to workplace harassment, violence against women in the workplace.
Below is the legalised and current Gender Equality Plan that guarantees equal opportunities in relation to the Actors of the University.
The following is the legalized and current Workers’ Health Surveillance Plan that guarantees equal opportunities in relation to the Actors of the University.
Medical Exams
In compliance with the Workers’ Health Surveillance Plan, the UTHM carried out the implementation of occupational medical examinations.
The Institutional Equality Plan is presented below
Below is the protocol for the use of the Cord and Badge Holder.
Which must be taken into consideration for any internal procedure and knowledge.
Below is the Comprehensive Drug Prevention Plan
Which must be taken into consideration for any internal procedure and knowledge.